Award Management Specialist

 

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General Information

Vacancy Open to

All Candidates

Employment Type

Permanent - Full-time

If time-limited, note appointment end date

Hours per week

40

Months per year

12

Position Number

001967

NC Salary Grade Equivalency

GN11

Classification Title

University Program Specialist - Journey

Working Title

Award Management Specialist

Salary Range

$51,986 - $63,538

Anticipate Hiring Range

$51,986 - $58,000

FLSA Status

Exempt

Division

Research

Department

Div of Research (Adm)

Work Unit

Office of Research Services

Work Schedule

8:00 am – 5:00 pm; Monday – Friday.

Primary Purpose of Position

Under the direction of the Associate Director for Award Management, this position has the responsibility for assisting faculty and staff with the efficient and effective management of their funded awards from contract negotiation and award approval to project closeout. The Award Management Specialist engages with faculty and staff to support the University’s research mission. They work closely with department, college, and other unit-level staff, as well as with University level offices to ensure the highest quality support and guidance. They exhibit excellence in facilitating research, scholarship, and creative activity and maintaining the highest standards of customer service.

Minimum Education/Experience

Required Minimum Qualifications:

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Graduation from a four year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.

Essential Job Duties

• Provides sponsored project oversight and serve as the primary point of contact (POC) for investigators seeking support for post-award management activities.
• Works with investigators and campus administrators to solve problems, answer questions, and give guidance on post-award activities and other grants management topics on a daily basis. Maintains strong, positive relationships with faculty and staff, all units within the Division of Research, and sponsor agencies to facilitate the work of research administration at the University.
• Assists and provides guidance to faculty and unit level staff on the financial management and tracking of awards, including but not limited to purchasing, travel, hiring of project personnel, reporting, Assumptions of Risk, budget revisions, sponsor prior approval requests, sponsor and sub-award interactions, and award closeout.
• Plans award launch meetings and additional award review meetings as needed.
• Reviews and approves award transactions as assigned.
• Assists in the implementation and maintenance of institutional policies and procedures to ensure compliance with federal, state, and local regulatory guidelines related to the financial management and timely closeout of sponsored projects.
• Assists and provides guidance to faculty and unit level staff on the financial and overall management of funded awards.
• Maintains strong, positive relationships with faculty and staff, all units within the Division of Research, and sponsor agencies to facilitate the work of research administration at the University.
• Works with colleagues/team members to jointly solve questions and challenges in their daily work.
• Promotes and maintains close, effective working relationships between ORS and constituent units on campus.
• Responds to inquiries in a timely and professional manner.
• Monitors changes to sponsor policies and procedures and assist with communicating key changes to campus research administrators and investigators.
• Provides consistently excellent customer service.

Other Work Responsibilities

• Other duties as assigned.

Departmental Preferred Experience, Skills, Training/Education

• Two or more years of relevant grants and contracts experience in a higher education setting.
• Experience and innovative problem-solving skills.
• Experience and ability to manage and prioritize multiple projects/tasks simultaneously.
• Experience with approaches to continual process improvement and demonstrated commitment to customer service.
• Ability to work with diverse teams.
• Ability and aptitude for learning changing technologies related to grants and contracts management.
• Ability to communicate both verbally and in writing with all levels of the organization.

Necessary Licenses or Certifications

Work Location

Cameron Hall

Posting date

07/18/2023

Closing date

08/02/2023

Proposed Hire Date

08/14/2023

Contact Information

Special Notes to Applicants

This posting is recruiting for two (2) positions 003958 and 001967 from this one posting.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write ‘see resume’ on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

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