HR Assistant

 

PV Labels Inc. is looking for an HR assistant to undertake a variety of HR administrative duties. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. To be an ideal candidate for the human resources assistant position you should possess excellent organization skills, strong communication skills, knowledge of CA labor laws, and be bilingual in English and Spanish. You should also be able to work autonomously and remain calm under pressure. Ultimately, you’ll ensure our HR department is organized and operates smoothly to attract, hire and retain our employees.

The HR Assistant must be willing to work at our Santa Ana location 1 day a week once they have acclimated in their role.

DUTIES AND RESPONSIBILITIES:

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• Compile and update employee records
• Support administration, coordination, and application of company-wide human resources policies, procedures, and practices
• Respond to inquiries regarding benefits, policies, procedures, programs, or any HR-related matters
• Assist with coordinating HR projects
• Assist in payroll preparation
• Prepare reports as necessary
• Monitor daily time punches for accuracy
• Coordinate safety meetings, employee training, safety programs, and ensure compliance
• Schedule interviews
• Perform general clerical duties including but not limited to filing, photocopying, faxing, and mailing
• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues
• Maintain and order supplies for the human resources department as needed
• Stay up to date on employment law and business-related legislature
• Perform other related duties as assigned by management

QUALIFICATIONS:

• One to two years related experience or education equivalent
• Basic knowledge of CA labor laws and regulations
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Excellent organizational skills
• Excellent verbal and written communication skills
• Ability to work independently and as a member of various teams and committees
• Acute attention to detail
• Bilingual in English and Spanish
• Basic knowledge of ADP Workforce Now is a plus

COMPETENCIES:

• Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
• Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Change Management—Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results
• Safety and Security--Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Innovation--Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to stand, walk, or sit
• Continually required to utilize hand and finger dexterity
• Occasionally required to bend, stoop, kneel
• Continually required to talk or hear
• Occasionally utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Occasionally required to lift/push/carry items less than 25 pounds
• Occasionally in or around very loud noise (example: router)

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you willing to work at our Santa Ana location once a week?

Experience:

• Human Resources: 1 year (Required)

Language:

• Spanish (Required)

Work Location: In person

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