Applicant Tracking Administrator

 

ABOUT THE LUCAS MUSEUM OF NARRATIVE ART

As the first museum to focus exclusively on storytelling through images, the Lucas Museum of Narrative Art believes that visual storytelling can connect us and help shape a more just society. With a growing collection that encompasses artworks from across cultures, places, times, and mediums, including paintings, sculptures, murals, photography, comic art, book and magazine illustrations, and the arts of filmmaking, the Lucas Museum will explore narrative art’s potential to prompt questions, invite opinions, inspire community, and move people to think about the impact of images on our world.

Co-founded by George Lucas and Mellody Hobson and led by director and CEO Sandra Jackson-Dumont, the Lucas Museum was designed by renowned architect Ma Yansong of MAD Architects with Stantec as executive architect and is under construction in Los Angeles’s Exposition Park. An 11-acre campus with extensive new green space designed by Studio-MLA will embrace the museum’s 300,000-square-foot building, which will feature expansive galleries, two state-of-the-art theaters, and dedicated spaces for learning and engagement, dining, retail, and events. www.lucasmuseum.org.

POSITION SUMMARY

*This is a 12-24 month contract, benefits-eligible position*

The Lucas Museum of Narrative Art is excited to announce a new opportunity within our People and Culture team. We are seeking an enthusiastic Applicant Tracking Administrator (ATA) who will play a pivotal role in orchestrating a seamless and efficient candidate management journey through our Applicant Tracking System (ATS) and Human Resource Information System (HRIS). The ideal candidate is passionate about Diversity, Equity, Inclusion, Accessibility and Belonging as drivers within the full cycle recruitment process. The ATA effectively supports our recruitment efforts, making the hiring process more efficient, organized, and compliant with relevant HR and data privacy regulations. Reporting to the Director of Talent Acquisition and Culture Partner, the ATA will be essential to our talent acquisition strategy by ensuring that we identify and engage with top-tier candidates effectively and efficiently. The ATA will also carry out additional responsibilities as assigned in support of the recruiting objectives of the museum.

This is a non-exempt, hourly, benefits-eligible role with an expected opening salary range of $23.00-$25.50 per hour. An attractive compensation package will be offered to the successful candidate(s).

RESPONSIBILITIES

• Configures and maintains ATS to align with recruitment needs
• Supports hiring managers on effective ATS usage
• Trouble shoots technical issues and provides user support
• Utilizes the ATS to source and review resumes, identifying the most qualified candidates.
• Collaborates with recruitment team and hiring managers to understand position requirements and priorities
• Manages candidate workflow in the ATS, HRIS system from screening stage to completion of recruitment process
• Assists with sourcing and screening resumes through HRIS systems as well as external hiring partnerships
• Refers appropriate candidates to recruitment team and/or hiring manager
• Maintains and organizes recruitment related files, records, and templates as assigned
• Identifies opportunities for improving the candidate experience and scheduling efficiency
• Updates candidate information, job descriptions and postings as assigned
• Provides administrative and technical assistance in the implementation of a new ATS or HRIS system
• Provides general departmental administrative and clerical support
• Completes weekly and monthly recruitment metric reports
• Supports a thorough and positive interviewing experience for candidates
• Follows up with candidates and hiring managers to obtain feedback
• Ensures accurate and secure data management
• Upholds compliance with data privacy regulations

CORE COMPETENCIES

• 
  Presenting & Communicating Information - Speaks clearly and fluently; expresses opinions, information, and key points of an argument clearly; able to communicate to a diverse set of constituents.
• Relating & Networking - Establishes good relationships with candidates and staff; builds wide and effective networks of contacts inside and outside the organization; relates well to people at all levels; manages conflict
• Working with People - Demonstrates an interest in and understanding of others; adapts to the team and builds team spirit; recognizes and rewards the contribution of others; listens, consults others, and communicates proactively; supports and cares for others; develops and openly communicates self-insight; a collaborative team player with highly developed interpersonal skills who can related to diverse internal and external audiences; able to thrive in an entrepreneurial, creative, collaborative, and nimble environment
• Delivering Results & Meeting Expectations - Focuses on candidate and staff needs and satisfaction; sets high standards for quality and quantity of personal work product; monitors and maintains quality and productivity; works in a systematic, methodical and orderly way; consistently achieves project goals; solid organizational and project management skills; stays abreast of industry trends and best practices; able to thrive in an entrepreneurial, creative, collaborative, and nimble environment
• Following Instructions & Procedures - Appropriately follows instructions; follows procedures and policies; keeps to schedules; arrives punctually for work and meetings; demonstrates commitment to the organization; complies with legal obligations requirements of the role

QUALIFICATIONS

• Bachelors degree or equivalent years of applicant tracking experience
• Knowledge of ATS and HRIS systems to track a diverse pipeline of candidates through various stages of the recruitment and selection process
• Previous experience at an arts, cultural, or educational institution a plus

EQUAL OPPORTUNITY AND OUR COMMITMENT TO DEAIB

The Lucas Museum of Narrative Art embraces diversity and equal opportunity. We are committed to building a team that represents and supports a variety of backgrounds and perspectives. The Lucas Museum fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. We believe that diversity and inclusion among our team is critical to our success, and we seek to recruit, develop, and retain talented people from a diverse candidate pool. Applications from traditionally underrepresented communities are encouraged.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

MISSION AND VISION

We are a museum dedicated to the art of storytelling. Through visual storytelling the Lucas Museum expands the role of art and museums for society. The Museum inspires thought provoking ideas and conversations that are relevant within and beyond geographic boundaries. Our work radiates to catalyze more connected and empathetic spaces. The art of storytelling connects us to shape a more just society.

VALUES

Our internal and external practice is shaped by the following beliefs and behaviors.

PEOPLE FIRST
We meet people wherever they are (physically, intellectually, emotionally). Our inclusive practice connects who people are and what people find meaningful, to works of art and the work of our organization.

INSPIRED
We believe that art can move you to feel, think, reflect, and act.

COLLABORATIVE
We believe that nimble thinking and working together yields exponential results.

BRAVE
We approach our work and learning with courage, creativity, curiosity, and a sense of adventure.

4 STRATEGIC PRIORITIES

ART
Amplify the social impact of Narrative Art through an approach that bridges the academic and the popular.

COMMUNITY
Connect to a broad and diverse public by create an institution rooted in impactful, respectful, sustainable relationships.

INCLUSION
Practice diversity, equity, inclusion, accessibility and belonging in all operational and programmatic aspects of our work.

OPERATIONAL EXCELLENCE
Create a healthy and durable institution equipped to fulfill its vision and public mandate.

All staff at the Lucas Museum of Narrative Art lead through a deep commitment to diversity, equity, and inclusion, both within the Museum and with the communities that we serve.

Salary and titles will be assigned commensurate to the successful candidates’ education and experience. An attractive compensation package will be offered to the successful candidate(s).

Pursuant to the Lucas Museum of Narrative Art’s COVID-19 Mandatory Vaccination Policy, the museum requires all new hires to provide proof of COVID-19 vaccination as a condition of employment absent an approved medical and/or religious exemption. Upon hire, all new hires will receive detailed instructions on complying with this policy. Federal, state, or local public health directives may impose additional requirements.

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