Administrative Assistant II

 

NOW HIRING Administrative Assistant IIat $21.50per hour

Join the #1 logistics company in the world: DHL Supply Chain

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OurSan Bernardino, CAfacility is growing, and we're looking for world-class people like you!

We are currently looking forAdministrative Assistant IIto join our team!

This employee will be responsible for but not limited to:

• Previous Admin experience preferred
• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices, and operations.
• Perform confidential administrative functions where reports could influence cost. (Typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing, and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries and decide which items can be delegated to subordinate managers and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Operate office equipment including fax, copier, printer, and binding machines

WHAT WE OFFER:

• Wages at$21.50per hour with an annual increase.
• Work schedules:Monday –; Friday 7AM-3:30PM
• Eligible for production and attendance bonuses
• Weekly pay available
• Overtime available based on customer volume
• Excellent medical, dental, vision, and prescription
• Paid Time Off (vacation & holidays) available day one
• 401(k) with a generous company match
• Tuition reimbursement program

It’s Official, DHL Supply Chain is certified as a Great Place to Work® and a TOPEMPLOYER in the US.Learn about why our associates enjoy being #TogetherUnstoppable

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.

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